What To Expect During The Application Process
Volunteer applications are readily available at the receptionist areas at both Mauno Kaihla Koti and Kotitalo, or by calling the Program & Support Services Supervisor (PSSS), Heidi Slotegraaf at 945-9987 ext. 203.
Completing the formal Ontario Finnish Resthome Association (OFRA) Volunteer Application gives our organization useful information about you, your skills, experience, and your interests.
This application helps us determine how we can best use your talents to benefit the residents of OFRA.
A Criminal Records Check is now mandatory (July 2010) for volunteers, over the age of 18 years, in an organization with vulnerable residents. Signed forms for either can be picked up from Heidi Slotegraaf. Go to the City Police Department only if you reside within SSM City Limits. Go to the O.P.P. for all others.
(a) The PSSS will complete and sign part of the Police Record Check Application form so that Police Services are aware of the reason for the Criminal Record Check.
(b) Once you have finished filling in your required information such as name, date of birth and address, you can then take the form into the Police Services Building located at 580 Second Line East or the O.P.P. The phone number for the Sault Ste. Marie Police Services Building is (705) 949-6300. You will need to provide two (2) pieces of identification; one must be photo identification.
(c) The on duty officer will make sure you have filled in the form correctly and you will be asked to show your proper identification. The officer will then inform you when you can return to pick up the completed Records Check. This process can take up to a week in some instances.
(d) The cost for a Criminal check is approximately $15.00 which will need to be paid when you hand in the application to the on duty officer.
(e) Once the Police Services has completed your records check they will sign the application and return it to you. It is then your responsibility to bring the completed original form (not a photocopy) to The Ontario Finnish Resthome Association for our records.
A confidentiality agreement/policy must also be signed by all volunteers in order to protect our resident’s and staff’s privacy.
Reference checks are mandatory – please use a teacher, minister, employer, etc., whenever possible – avoid any personal references. For individuals under 18 years, 3 references must be provided, in lieu of a police check.
The interview is a two-way street. You will be asked questions about yourself and what interests or qualifications you have that can be utilized within our organization. You will also have an opportunity to ask any questions.
Important questions that you might want to ask:
- What will I be doing?
- How much time is involved?
- Is there going to be any costs to me?
- Who will supervise my work?
- Who will I report to?
- Will I be properly trained for specific volunteer jobs?
Orientation & Training
Orientation is a very large factor in volunteering with the Ontario Finnish Resthome Association. You will be shown our manual on safety practices as well as our guidelines and objectives for any of the activities in which you will be involved. We try to offer a very relaxed atmosphere, which is enjoyable and comforting to both residents and volunteers.
The PSSS, on-site Recreation Therapist/Activity Aide, or other volunteers will provide you with your training. There may be opportunities for you to participate in educational programs relative to the activities in which you become involved in, in order to enhance your knowledge.
Evaluation is a useful way for our organization to get some feedback for improving our programs and services. The PSSS uses resident and staff feedback as well as observations to evaluate all volunteers. All volunteers must sign their name and date in the volunteer sign-in binder with each visit. There is also a section for your comments or concerns that you as a volunteer might encounter on your visit. The PSSS will review these comments or concerns and adjust programming where required.
We may provide letters of reference that can be used for employment as well as applying for volunteer positions at other organizations. Letters and certificates of recognition, as well as appreciation get-togethers, are offered to volunteers at The Ontario Finnish Resthome Association annually.
As with any new information, this may all sound confusing or complicated. Our intent is to ensure that you have the necessary information to make your decision about volunteering. We also want to ensure that our residents are well cared for and live in a safe environment.
If you still have questions regarding any of the steps to becoming an OFRA volunteer, please do not hesitate to call the Program & Support Services Supervisor, Heidi Slotegraaf, at (705) 945-9987, ext. 203, and we will gladly walk you through the process.